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Welcome to Mount Sentinel Little League!

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MOUNT SENTINEL LITTLE LEAGUE CONSTITUTION
The Original Signed Document can be Downloaded Here.

ARTICLE I

NAME OF LEAGUE

Section 1.1 Name. The organization shall be known as the Mount Sentinel Little League, hereinafter referred to as "Mt Sentinel," "Mt Sentinel Little League," the "League," and/or the "Local League."

ARTICLE II

LEAGUE OBJECTIVE AND PURPOSE

Section 2.1 League Objective and Purpose. The objectives and purposes of Mt Sentinel Little League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.

Section 2.2 Mission to Meet Objective and Purposes. To achieve these objectives and purposes, Mt Sentinel Little League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors. Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary. and the molding of future citizens is of prime importance. In accordance with Section 501(c)(3) of the Federal Internal Revenue Code, Mt Sentinel Little League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.

ARTICLE Ill

MEMBERSHIP

Section 3.1 Eligibility. Any person sincerely interested in active participation to effect the objective of Mt Sentinel Little League may apply to become a member.

Section 3.2 Classes of Membership. There shall be the following classes of Members:

(a)      Player Members. Any player candidate meeting the requirements of Little League Regulation and who shall reside within the authorized boundaries of Mt Sentinel Little League shall be eligible to compete for participation but shall have no rights, duties or obligations in the management or in the property of Mt Sentinel Little League.

{b)      Regular Members. Regular Members of Mt Sentinel Little League include: (1) all Parents of Player Members; (2) current Managers and Coaches; (3) Volunteer Umpires over 18 years; (4) Members of the Board of Directors; (5) Officers; (6) any person who is recognized by the Board as a volunteer in the Local League, and; (7) and any other adult person actively interested in furthering the objectives of Mt Sentinel Little League may become a Regular Member upon election at any regular membership meeting of Mt Sentinel Little League. Only Regular Members who attend at least four (4) of Membership Meetings (which includes the Annual Meeting they are voting at) described in Article V are eligible to vote for the Board of Directors at the Annual Membership Meeting. As used hereinafter, the word "Member'' shall mean a Regular Member unless otherwise stated.

(c)           Honorary Members. Any person may be elected as Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Board of Directors but shall have no rights, voting, duties or obligations in the management or in the property of Mt Sentinel Little League.

(d)           Sustaining Members. Any person who is not a Regular Member and makes a financial or other contribution to Mt Sentinel Little League may by a majority vote of the Board of Directors become a Sustaining Member, but such person shall have no rights, voting, duties or obligations in the management or in the property of Mt Sentinel Little League.

Section 3.3 Other Affiliations.

(a)           Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of Mt Sentinel Little League.

(b)           Regular Members should not be actively engaged in the promotion and/or operation of any other baseball/softball program.

Section 3.4 Suspension or Termination of Membership. Membership may be terminated by resignation or action of the Board of Directors as follows:

(a)  The Board of Directors, by a two-thirds (2/3) vote of those present at any duly constituted meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class when the conduct of such person is considered detrimental to the best interests of Mt Sentinel Little League and/or Little League Baseball. The Member involved shall be notified in writing and informed of the general nature of the charges and given an opportunity to appear at a meeting to answer such charges.

(b)           Before suspending or terminating a Player Member, Regular Member, Manager, Coach or Umpire, the Mt Sentinel Little League Board of Directors shall:

(i)             Have authority to review all incidents brought to its attention via the President of the Board of Directors and

has sole and exclusive power to determine what incidents require a hearing and which may be summarily dismissed as meritless, insubstantial, or vexatious.

(ii)            If a hearing/meeting is required, the Member (and their parent(s) or guardian(s) for a Player Member) involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the hearing/meeting to answer such charges.

(iii)          In the case of a Player Member, set a hearing and give notice to the Manager of the team of which the Player is a member. Said Manager shall appear at the hearing, in the capacity of an advisor, with the Player. The Player's parent(s) or legal guardian(s) may also appear.

(iv)          In the case of a Manager or Coach, set a hearing and give notice to the Player Agent who is responsible for that Division in which that Manager or Coach participates. Said Player Agent shall appear, in the capacity of an advisor, with the Manager or Coach.

(v)           Following a hearing, the Board of Directors shall have full power to suspend or revoke such Player's, Manager's or Coach's right to future participation by two-thirds (2/3) vote of those present at any duly constituted meeting.

(vi)          The Board of Directors shall maintain notes of the hearing.

Section 3.5 Memberships Dues (Not Player Dues).

(a)           Mt Sentinel Position Regarding Membership Dues.            It is the goal and position of Mt Sentinel Little League to never charge Membership Dues. The Board of Directors will only charge dues in the case of an emergency situation that, without the payment of Membership Dues, would cause the cancellation of the Mt Sentinel Little League program.

(b)           Power to Determine Dues. Dues for Regular Members may be fixed at such amounts as the Board of Directors shall determine prior to the beginning of any membership period.

(c)           Payment of Dues. Members who fail to pay their fixed dues within thirty (30) days from the time the same become due may, by vote of the Board of Directors, forfeit all rights and privileges of membership.

(d)           No Dues for Participation. AT NO TIME CAN PAYMENT OF ANY FEE OR DUES BE A PREREQUISITE FOR PLAYER, MANAGER, COACH OR VOLUNTEER PARTICIPATION IN THE Mt SENTINEL LITTLE LEAGUE BASEBALL PROGRAM.

ARTICLE IV

MANAGERS, COACHES AND UMPIRES

Section 4.1 Team Managers and Coaches shall be appointed annually by the President and be approved by a majority of the Board of Directors. Managers shall be responsible for the selection of their teams, Coaches, and for their actions on the field.

Section 4.2 Umpires shall be appointed annually by the President, with the assistance of the Umpire in Chief, and with the approval of the Board of Directors, and umpires shall be responsible for their assignments and for their actions on the field.

ARTICLE V MEMBERSHIP MEETINGS

Section 5.1 General Membership Meetings.  A General Membership Meeting is any meeting of the Membership of Mt Sentinel Little League. The Board of Directors will attempt to hold regular General Membership Meetings, but will always have a minimum of eight (8) General Membership Meetings per year. In order to vote for Board of Director positions at the Annual Membership Meeting in September of each year, Members must have attended at least four (4) General Membership Meetings (which includes the Annual Meeting they are voting at) since the last Annual Membership Meeting when Directors were elected.

Section 5.2 Standing Regular Season General Membership Meetings. Reoccurring and Standing Regular Season General Membership Meetings will take place on the 3rd Wednesday of each month at 8:00 p.m. at the Mt Sentinel Concession Stand. The months of these reoccurring Regular Season Membership Meetings will be March, April, May, June and July. Notice of each of these Regular Season Membership Meetings (and any changes to the time, date and location of these Regular Season General Membership Meetings) will be posted on the Mt Sentinel website and also provided by email to the Membership within five (5) days of the Meeting.

Section 5.3 Special Membership Meetings. Special General Membership Meetings of the Members may be called at anytime by a majority of the Board of Directors, or by the Secretary or President at their discretion. Furthermore, upon the written request of at least fifteen (15) Regular Members, the President or Secretary must call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meeting shall be scheduled to take place not less than five (5) days after the request is received by the President or Secretary.

Section 5.4 Annual Membership Meeting. The Annual Meeting for the Local League shall occur on October 1st of each year for the purpose of electing new Members, electing the Board of Directors, receiving reports, reviewing the Constitution, reviewing Bylaws and local rules, appointing committees, and for the transaction of such business as may properly come before the meeting.

(a)           The Membership shall receive at the Annual Meeting of the Members of Mt Sentinel Little League a report, verified by the President and Treasurer, or by a majority of the Directors, showing:

(i)             The condition of Mt Sentinel, to be presented by the President or his/her designate(s);

(ii)            A general summary of funds received and expended by Mt Sentinel Little League for the previous year, the amount of funds currently in possession of Mt Sentinel Little League, and the name of the financial institution in which such funds are maintained;

(iii)           The whole amount of real and personal property owned by Mt Sentinel Little League, where located, and where and how invested;

(iv)          For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and the manner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made;

(v)           The names of the persons who have been admitted to regular membership in Mt Sentinel Little League during such year. This report shall be filed with the records of Mt Sentinel Little League and entered in the minutes of the proceedings of the Annual Meeting. A copy of such report shall be forwarded to Little League International.

(b)           At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The number of Directors elected shall be not less than six (6).

(c)           After the Board of Directors is elected, the Board of Directors shall meet to elect the officers.

(d)       After the election, the Board of Directors and Officers shall immediately assume the performance of its duties. The Board's term of office shall continue until its successors are elected and qualified at the next Annual General Membership Meeting.

Section 5.5 Notice of Meeting. Notice of each General Membership Meeting, Regular Season Meeting or Annual Meeting shall be delivered personally, electronically or by mail to each Member at the last recorded address at least five (5) days in advance of the meeting, setting forth the place, time and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened General Membership Meeting.

Section 5.6 Absentee Voting. For the expressed purpose of accommodating a Regular Member who cannot be in attendance at the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.

Section 5.7 Quorum. The presence in person or representation by absentee ballot of thirty percent (30%) of the Voting Members shall be necessary to constitute a quorum at a Membership Meeting where the Members will vote.

Section 5.7 Members. Members will vote on any matter presented to the Membership by the Board. Only Regular Members who have attended at least four (4) General Membership Meetings (which includes the Annual Meeting they are voting at) since the last Annual Membership Meeting when Directors were elected shall be entitled to vote for the Board of Directors.

Section 5.8 Rules of Order. Roberts Rules of Order shall govern the proceedings of all meetings, except where they conflict with this Constitution or Little League International.

ARTICLE VI BOARD OF DIRECTORS

Section 6.1 Board Duties and Number. The management of the property and affairs of Mt Sentinel Little League shall be vested in the Board of Directors. The number of Directors shall be no less than six (6) and not more than eleven (11). The number so fixed may, within the limits prescribed above, be increased or decreased at any regular or special meeting of the Regular Members, and if the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent meeting. Any decrease in the number of Directors will take place at the next Annual Meeting unless a Director resigns before the end of their term.

Section 6.3 Election and Term of Office. All Directors shall, upon election at an Annual Membership Meeting, immediately enter upon the performance of their duties and shall continue in office until their successors shall have been duly elected and qualified at the next Annual Membership Meeting. All elections of Directors shall be by majority vote of all qualified voting Members.

Section 6.4 Vacancies. If any vacancy occurs in the Board of Directors, by death, resignation or otherwise, it may be filled by vote of a majority of the remaining Directors at any regular meeting or at any special meeting called for that purpose from candidates that are nominated from the floor.

Section 6.5 Regular Meetings and Notice. Regular meetings of the Board of Directors shall be held on such days as shall be determined by the President.

Notice of each meeting shall be given at least three (3) days before the time appointed for the meeting to each Director by telephone, e-mail, or personal notice.

Section 6.6 Special Meetings and Notice. Special meetings of the Board of Directors may be called by the Secretary, President or at least three (3) Directors at their discretion. In the case of Special Meetings, such notice shall include the purpose of the meeting, and no matters not so stated may be acted upon at that meeting. Notice of a Special Directors Meeting shall be given at least one (3) days before the time appointed for the Special Meeting to each Director by telephone, e-mail, or personal notice.

Section 6.7 Quorum. A minimum of one-third (1/3) of the voting Directors will constitute a quorum for the transaction of business at any meeting of the Board of Directors. No business may be conducted at a meeting until a quorum is present. The Directors present at a duly called meeting may continue to conduct business until adjournment, notwithstanding the withdrawal of enough Directors to leave less than a quorum.

Section 6.8 Voting. At every meeting of the Board of Directors, each Director will be entitled to one vote. A Director may vote either in person or by a proxy appointed by a written instrument executed by that Director, dated not more than sixty

(60)  days prior to the meeting. Upon the demand of any Director, the vote upon any question before the Board of Directors will be by ballot. An action or resolution approved by a majority of the Directors present at a meeting at which a quorum is present will be an action of the Board of Directors.

Section 6.9 Action without a meeting - Electronic or Email Voting.

Electronic or email voting may be used for any voting process required by the Board of Directors, the Officers or any Committees acting under the direction of the Board. Such electronic voting shall be subject to any electronic voting regulations as adopted by the Board of Directors.  Any action required to be taken at a meeting of the Board of Directors may be taken without a meeting if a consent in writing setting forth the action so taken is signed by a majority of the Directors then in office. Emailing a vote is consent to vote electronically unless otherwise noted. Any such written consent may be executed in any number of counterparts, will have the same effect as a regular vote of the Directors, and will be inserted in the minute book as if it were the minutes of a Directors' meeting.

Section 6.10 Effect of Attendance of Meeting. Attendance at a meeting by a Director will be a waiver by that Director of notice of the time and place of the meeting, unless at the beginning of the meeting the Director states any objection to the notice of the meeting or the transaction of business during the meeting.

Section 6.11 Resignation. A Director may resign at any time by giving written notice of his or her resignation to the Board of Directors. A Director shall be considered to have resigned his position immediately upon the Director's failure to attend three (3) consecutive meetings of the board, unless: (i) the Director has provided advance notice of the inability to attend meetings, or; (ii) the Director has been approved by the Board for a leave of absence as described in Section 6.12, or; (iii) the Director is suffering from a physical or mental disability or other illness, or; (iv) the Director is otherwise excused from the meetings for a reason(s) approved by a majority vote of the other members of the Board.

Section 6.12 Leave of Absence. Any Director may be granted a leave of absence from the Board of Directors so long as the leave is approved by a majority of the other Directors. A leave of absence will not extend the term of a Director.

Section 6.13 Removal From Board. A Director may be removed from office by the affirmative vote of three-fourths (3/4) of the Directors for malfeasance, lack of sympathy with the purposes of Mt Sentinel Little League, or refusal to render reasonable assistance in carrying out the purposes Mt Sentinel Little League. No such vote may be held at a meeting unless the Directors who request the vote mailed a written notice to every member of the Board of Directors at least ten (10) days before the meeting, advising all Directors that they intend to request such a vote, and stating the name of the Director that they propose to remove and the grounds for the proposed removal.

ARTICLE VII OFFICERS, DUTIES AND POWERS

Section 7.1 Election. At the annual meeting, after the voting Members have elected the Board of Directors, the Board of Directors shall elect Officers and appoint committees for the ensuing year.

Section 7.2 Officers and Term of Office. 
(a)           Mandatory Officers.  Officer positions must include President, one (1) or more Vice-President(s}, Secretary, Treasurer, Safety Officer, Umpire-in-Chief, Coaching Volunteer Coordinator and at least one (1) Player's Agent. The President, any Vice-President(s), Secretary, Treasurer and Safety Officer must also be members of the Board of Directors. If more than one Vice-President is elected, the Board shall designate an order of succession of Vice-Presidents who will preside in the absence of the President. Player Agent(s) positions at Mt Sentinel Little League are historically referred to as Division Vice Presidents (- ie VP/Seniors, VP/Juniors, VP/Majors. VP/Minors.)

(b)          Other Officers. Other Mt Sentinel Little League Officer positions that are not required, but are recommended, are Equipment Manager, Information/Communication Officer, Concession Manager, Sponsorship/Fundraising Officer and Field Maintenance Officer. The Board of Directors may appoint such other Officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each and may fill any vacancy which may occur in any office. Other appointed Officers or agents shall have no vote on actions taken by the Board of Directors unless such individual(s) have been elected to the Board of Directors by the membership or have been elected to fill a vacancy on the Board.

(c)           Term of Office. All Officers shall hold office until the next Annual Meeting or until their successors are duly elected.

Section 7.3 President. The President shall:

(a)           Conduct the affairs of Mt Sentinel Little League and execute the policies established by the Board of Directors.

(b)          Communicate to the Board of Directors such matters as deemed appropriate and make such suggestions as may tend to promote the welfare of Mt Sentinel Little League.

(c)           Be responsible for the conduct of Mt Sentinel Little League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to Mt Sentinel Little League.

(d)          Designate in writing other officers, if necessary, to have power to make and execute for and in the name of Mt Sentinel Little League and such contracts and leases they may receive and which have had prior Board approval.

(e)          Investigate complaints, irregularities and conditions detrimental to Mt Sentinel Little League and report thereon to the Board as circumstances warrant and consistent with the hearing provisions outlined Section 3.4 above.

(f)             Prepare and submit budgetary items to the Board of Directors and be responsible for the proper execution thereof.

(g)           With the assistance of the Vice-President and Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

(h)           Present a report of the condition of Mt Sentinel Little League at the Annual Meeting.

(i)             Serve as the contact person for Little League International.

Section 7.4 Vice-President. The Vice President shall:

(a)           Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President

or Board so to act. When so acting, the Vice President shall have all the powers of that office.

(b)           Perform such duties as from time to time may be assigned by the Board of Directors.

(c)           When more than one (1) Vice-President is elected, the Board shall determine an order of succession as to which Vice-President will fill the role of President in the absence or disability of the President.

Section 7.5 Secretary. The Secretary shall:

(a)           Be responsible for recording the activities of Mt Sentinel Little League and maintain appropriate files, mailing lists and necessary records.

(b)           Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.

(c)           Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of Mt Sentinel Little League, the Board of Directors and Committees.

Section 7.6 Treasurer. The Treasurer shall:

(a)           Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.

(b)           Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.

(c)           Keep records for the receipt and disbursement of all moneys and securities of Mt Sentinel Little League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors.

(d)           Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.

(e)           Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.

Section 7.7 Safety Officer. The Safety Officer shall:

(a)           Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Mt Sentinel League.

(b)           Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.

(c)           In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:

(i)  Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.

(ii)  Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.

(iii)  Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.

Section 7.8 Player Agent. The Player Agent shall:

(a)           Record all player transactions and maintain an accurate and up-to- date record thereof.

(b)           Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.

(c)           Conduct the tryouts, the player draft and all other player transaction or selection meetings.

(d)           Prepare the Player Agent's list.

(e)           Assist the President in submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.

(f)             Notify Little League International of any subsequent player replacements or trades.

(g)           Administer the divisional player pool.

Section 7.9 Coaching Volunteer Coordinator. The coaching/volunteer coordinator shall:

(a)           Represent coaches/managers/volunteers in league;

(b)           Present a coaches/managers/volunteers training budget to the board;

(c)           Gain the support and funds necessary to implement a league-wide volunteer training program;

(d)           Order and distribute training materials to players, coaches and managers;

(e)           Coordinate mini-clinics as necessary;

(f)            Collect, input and monitor background checks for volunteers.

Section 7.10 Head Umpire/ Umpire in Chief (UIC). The Umpire in Chief shall:

(a)           Provide training to all volunteer umpires;

(b)           Schedule Umpires;

(c)           Assist with the implementation and understanding of Mt Sentinel rules;

(d)           Gain the support and funds necessary to implement any league- wide rule training.

(e)           Advise/serve on any Protest Committee.

Section 7.11 League Information Officer. The League Information Officer shall:

(a)           Set up and manage the league's official website (site authorized by Little League International);

(b)           Set up or assist with online registration and ensure the league rosters are uploaded to Little League;

(c)            Assign online administrative rights to other local volunteers;

(d)           Encourage creation of team web sites to managers, coaches, and parents;

(e)           Ensure that league news and scores are updated online on a regular basis;

(f)             Collect, post, and distribute important information on league activities including direct dissemination of fund-raising and sponsor activities to Little League Baseball, Incorporated, the district, the public, league members, and the media;

(g)           Serves as primary contact person for Little League and Active Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.

Section 7.12 Sponsorship/Fundraising Manager. The Sponsorship/ Fundraising Manager shall:

(a)           Solicit and secure local sponsorships to support league operations;

(b)           Collect and review sponsorship and fundraising opportunities;

(c)           Organize and implement approved league fundraising activities;

(d)           Coordinates participation in fundraising activities

(e)           Maintains records of monies secured through sponsorship and fundraising initiatives.

Section 7.13 Concession Manager. The Concession Manager shall:

(a)           Maintain the operation of concession facilities pursuant to the directive of the Board of Directors;

(b)           Organize the purchase of concession products;

(c)           Be responsible for the management of the concession sales at league events;

(d)           Schedule volunteers to work the concession booth during league events

(e)           Collect and review concession related offers including coupons, discounts and bulk-purchasing opportunities

(f)             Organize, tally and keep records of concession sales and purchases and works with the Treasurer on deposit and expenditure of funds.

Section 7.14 Equipment Manager. The Equipment Manager shall:

(a)           Maintain accurate and up to date equipment inventories and records;

(b)           Ensure effective control, security and maintenance of all Mt Sentinel equipment;

(c)           Inspect all equipment at the start and completion of each season to ensure compliance with Little League International equipment requirements and remove equipment from inventory that is damaged or does not comply with regulations;

(d)           Coordinate repairs to equipment in an effective and timely fashion;

(e)           Ensure equipment is issued only to authorized users and is returned to stock at end of season;

(f)             Provide the President and Board with recommendations for purchases of new and replacement equipment

ARTICLE VIII COMMITTEES

Section 8.1 Committees:

(a)           Creation of Committees. The Board of Directors must create an Executive Committee and may create other committees and appoint persons to serve on them to assist the regular Board of Directors to carry out any activities which the Board may determine from time-to-time. Each committee must have at least two (2) or more Directors. All committee members serve at the pleasure of the Board of Directors.

(b)           Types of Committees:

(i)             Executive Committee. In accordance with Section 8.2 of this Constitution, the Board of Directors must appoint an Executive Committee. The Executive Committee shall advise with and assist the Officers of the Local League in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive Committee have authority over the Board of Directors. The Executive Committee shall also serve as the Protest Committee.

(ii)            Nominating Committee. The Board of Directors may appoint a Nominating Committee consisting of Directors and other appointed Regular Members. The Committee shall investigate and consider eligible candidates and submit at the Annual Meeting a slate of candidates for the Board of Directors. The Committee shall also submit for consideration by the Board of Directors a slate of Officers and Committee Members.

(iii)           Membership Committee. The Board of Directors may appoint a Membership Committee consisting of Directors and other appointed Regular Members. The Committee shall receive the names of prospective Honorary, Sustaining and Regular Members, investigate for eligibility and recommend those qualified for election at the annual, regular or any special meeting of the Members or the Board of Directors as the case may be.

(iv)          Finance Committee. The Board of Directors may appoint a Finance Committee consisting of Directors and any other appointed Members. The Treasurer shall be a member of the Committee. The Committee shall investigate ways and means of financing the Local League including team sponsorship and submit recommendations.

(v)            Grounds, Building and Property Committee. (May be combined with Grounds Committee) The Board of Directors may appoint a Grounds, Building and Property Committee consisting of Directors and other appointed Regular Members. The Committee shall be responsible for the care and maintenance of the playing field(s) and buildings and investigate and recommend available, suitable sites and plans for development, including ways and means, the latter in cooperation with the Finance Committee. It shall be responsible for repair and improvement recommendations, other than normal maintenance, and supervise the performance of approved projects.

(vi)          Playing Equipment Committee. The Board of Directors may appoint a Playing Equipment Committee which shall secure bids on needed supplies and equipment and make recommendations for their purchase to the Board. The Committee shall be responsible for the proper issuance of such supplies and equipment and for the repair, cleaning and storage thereof at the close of the season.

(vii)         Managers Committee. The Board of Directors may appoint a Managers Committee consisting of Directors and at least one (1) Manager from each division. The Committee shall interview and investigate prospective managers and coaches, including those for the Minor League teams and recommend acceptable candidates to the President, for appointment and subsequent approval by the Board of Directors. It shall, during the playing season, observe the conduct of the managers and coaches and report its findings to the President of the Local League. It shall, at the request of the President or Board of Directors, assist with complaints concerning managers and coaches and make a report thereof to the President or Board of Directors as the case may be.

(viii)        Umpire Committee. The Board of Directors may appoint an Umpire Committee consisting of three (3) Directors and other appointed Regular Members. The Umpire in Chief shall be chairman of any such Committee. When appointed, the staff of

umpires shall be under the personal direction of the Local League President, assisted by the Chief Umpire who shall train, observe and schedule the staff.

(ix)          Rules Committee. The Board of Directors may appoint a Rules Committee consisting of the League President, at least one

(1) Vice-President, Umpire in Chief and at least one (1) manager. The committee shall assist with the review and implementation of rules.

(x)           District Committee. The Board of Directors may appoint a District Committee consisting of the Local League President as chairman and two (2) other Directors. The Committee shall assist the District Administrator in interleague district functions and represent the League at conferences and District meetings.

(xi)          Auxiliary Committee. The Board of Directors may appoint an Auxiliary Committee consisting of the Local League Treasurer and two (2) other Directors and other appointed Regular Members. The Committee shall coordinate the activities of the Auxiliary. It shall review and evaluate auxiliary projects for raising money and disposition of profits, and make recommendations to the Board. The Board of Directors shall approve in advance all projects and actions of the Auxiliary.

(xii)        Auditing Committee. The Board of Directors may appoint an Auditing Committee consisting of three (3) Directors. The President, Treasurer or signatories of checks are not eligible. The Committee will review the Local League's books and records annually prior to the Annual Meeting and attach a statement of its findings to the annual financial statement of the President and Treasurer; or may, if directed by the Board of Directors or Membership, secure the services of a Certified Public Accountant to accomplish such review.

(xiii)       Minor League Committee. The Board of Directors may appoint a Minor League Committee consisting of Board Members and other members. The Chairman of the Committee shall be a Vice President and be responsible to the Mt Sentinel President for the proper conduct of the Minor League operation.

(xiv)      Other Committees. The Board of Directors is authorized to create and appoint any other committees as the Board sees fit. Each committee shall perform such duties and have such powers as may be assigned to them by the Board.

(c)           Selection of Committee Members. To create a committee and appoint members to it, the Board must acquire approval by the majority of all the existing Directors when the action is taken. The Board of Directors is authorized, and encouraged, to appoint non-Board members to committees.

(d)           Required Committee Procedures. The relevant Sections of this Constitution which govern Board Meeting meetings, notice and waiver of notice, quorum and voting requirements, conduct of the Board of Directors, and action without meetings apply to committees and their members shall also govern Committee meetings. In addition, the committees shall keep regular minutes of their proceedings and report the same to the Board of Directors. The committees are subject to all the procedural rules governing the operation of the Board itself.

(e)           Authority of Committees. Each committee may exercise the specific Board authority which the Board of Directors confers upon the committee in the resolution creating the committee. Provided, however, a committee may not:

(i)             approve or recommend to members dissolution, merger, or the sale, pledge, or transfer of all or substantially all of the League's assets;

(ii)            elect, appoint, or remove Directors or fill vacancies on the Board of Directors or on any of its committees; or

(iii)           adopt, amend, or repeal the Constitution or rules;

(iv)          expend funds without prior approval.

Section 8.2 Executive Committee Powers and Duties.

(a)           Appointment. The Executive Committee shall consist of the President, all Vice-Presidents, Secretary, Treasurer, Safety Officer, Coaching Volunteer Coordinator and the Umpire in Chief.

(b)           Authority. When the Board of Directors is not in session, the Executive Committee will have and may exercise all of the authority of the Board of Directors except to the extent, if any, that such authority will be limited by the resolution appointing the Executive Committee, and except also that the Executive Committee will not have the authority to adopt a plan of merger, consolidation, or dissolution, the sale, lease or other disposition of all or substantially all of the property and assets of the League on otherwise than in the usual and regular course of its business, or the voluntary dissolve the League.

(c)           Tenure and qualifications. Each member of the Executive Committee will serve as long as he or she serves as a Director of the corporation, or until a successor is designated by the Board of Directors.

(d)          Meetings. Regular meetings of the Executive Committee may be held without notice at such times and places as the Executive Committee may fix from time to time by resolution. Special meetings of the Executive Committee may be called by any member thereof upon not less than one (1) day's notice stating the place, date and hour of the meeting, which notice may be written, oral or email, and if mailed, will be deemed to be delivered when deposited in the United States mail addressed to the member of the Executive Committee at his business address or sent via email to the member of the Executive Committee at their email address. Any member of the Executive Committee may waive notice of any meeting, and no notice of any meeting need be given to any member of the executive committee who attends in person. The notice of a meeting of the Executive Committee need not state the business proposed to be transacted at the meeting.

(e)           Quorum. A majority of the members of the Executive Committee will constitute a quorum for the transaction of business at any meeting thereof, and an action of the Executive Committee must be authorized by the affirmative vote of a majority of the members present at a meeting at which a quorum is present.

(f)            Voting. Each committee member will be entitled to one vote. A committee member may vote either in person or by a proxy appointed by a written instrument executed by that member, dated not more than sixty (60) days prior to the meeting. Upon the demand of any member, the vote upon any question before the committee will be by ballot. No member of the Executive Committee can vote more than once even if they hold more than one office which grants them a position on the Executive Committee.

(g)          Action without a meeting. Any action required or permitted to be taken by the Executive Committee at a meeting may be taken without a meeting if all of the members of the Executive Committee sign a consent in writing, setting forth the action so taken. Email action is allowed.

(h)          Vacancies. Any vacancy on the Executive Committee may be filled by a resolution adopted by a majority of the full Board of Directors.

(i)            Resignations and removal. Any member of the Executive Committee may be removed at any time with or without cause by a resolution adopted by a majority of the full Board of Directors. Any member of the Executive Committee may resign from the Executive Committee at any time by giving written notice to the President or Secretary of the corporation, and unless otherwise specified therein, the acceptance of such resignation will not be necessary to make it effective.

0)         Procedure. The President of the Corporation will serve as the Presiding Officer of the Executive Committee and its members may fix its own rules of procedure which will not be inconsistent with these Bylaws. It will keep regular minutes of its proceedings and report the same to the Board of Directors for its information at the next meeting of the Board of Directors held after the proceedings have been taken.

Section 8.3 Duty of Board to Oversee Committees. The designation of any committee and the delegation thereto of any authority will not operate to relieve the Board of Directors, or any member thereof, of any responsibility imposed by law.

ARTICLE IX

AFFILIATION WITH LITTLE LEAGUE BASEBALL

Section 9.1 Little League Charter. Mt Sentinel Little League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. Mt Sentinel shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

Section 9.2 Rules and Regulation. The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on Mt Sentinel Little League.

Section 9.3 Standing Local League Rules/Bylaws. The local rules of Mt Sentinel Little League (also called League Bylaws or ground rules) shall be adopted by the Board of Directors at a meeting to be held not less than one (1) month previous to the first scheduled game of the season, but shall in no way conflict with the Rules and Regulations of Little League Baseball, Incorporated.

ARTICLE X FINANCIAL AND ACCOUNTING

Section 10.1 League Treasury. The Board of Directors shall decide all matters pertaining to the finances of Mt Sentinel Little League, and it shall place all income in a common league treasury, directing the expenditure of same in such manner as will give no individual or team an advantage over those in competition with such individual or team.

Section 10.2 No Contributions to Individual Teams. The Board shall not permit the contribution of funds or property to individual teams but shall solicit for the common treasury of Mt Sentinel Little League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of Mt Sentinel Little League.

Section 10.3 Solicitation. The Board shall not permit the solicitation of funds in the name of Little League Baseball unless all of the funds so raised be placed in the Mt Sentinel Little League treasury.

Section 10.4 Disbursement of Funds. The Board shall not permit the disbursement of LOCAL LEAGUE funds for other than the conduct of Little League activities in accordance with the rules and policies of Little League Baseball, Incorporated.

Section 10.5 No Compensation. No Director, Officer or Member of Mt Sentinel Little League shall receive, directly or indirectly, any salary, compensation or enrollment from Mt Sentinel for services rendered as Director, Officer or Member.

Section 10.6 Deposits. All monies received shall be deposited to the credit of Mt Sentinel Little League. All checks shall be signed by the Mt Sentinel Little League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine. The League's Bank for all accounts is Missoula Federal Credit Union.

Section 10.7 Fiscal Year. The fiscal year of Mt Sentinel Little League shall begin on the first day of October and shall end on the last day of the following September.

Section 10.8 Distribution of Property Upon Dissolution. Upon dissolution of Mt Sentinel Little League, and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of Mt Sentinel Little League to another entity which maintains the same objectives as set forth herein, which are or may be entitled to exemption under Section 501(c)(3) of the Internal Revenue Code or any future corresponding provision.

ARTICLE XI AMENDMENTS TO CONSTITUTION

Section 11.1 Amendments. This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting.            A draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, and the Montana District 2 Administrator for approval before implementation.

THIS MOUNT SENTINEL LITTLE LEAGUE CONSTITUTION was approved by the Mount Sentinel Little League Membership on February 2019 and also by Little League Baseball.
 


  

 
  

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Mount Sentinel Little League
MSLL, P.O. Box 2195
Missoula, Montana 59806

Email: [email protected]

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